1. DOCUMENTS TO BE UPLOADED
(a) An approval letter from the Head of the Organization/Institute or HoD on
the organization letter head (with seal). The letter should have the
(i) Name of the Applicant
(ii) Title of the event
(b) In case of International Conference, copies of the following should be enclosed:-
(i) Approval of Administrative Ministry
(ii) Clearance of Ministry of External Affairs &
(iii) Clearance of Ministry of Home Affairs
Note: In case anticipated funding from
Govt. Departments is more than Rs.10.00 Lakhs, the approval of the
Secretary (Expenditures) in respect of domestic events and approval
of Cabinet Secretary for international events may also be obtained
and sent to this Department.Refer to: Office
Memorandum of Ministry of Finance
(c) In case of grant-in-aid received from the DBT for the Seminars during last
3 years, the copies of all UCs and Statement of Total Income from all the sources
& Expenditure for these seminars should be sent to DBT-CTEP Cell and any
unspent balance (if any) lying with the Organising Institution as per Statement
of Total Income from all the sources & Expenditure may please be refunded
immediately with the interest earned through Demand Draft/ Cheque drawn in favor
of "Biotech Consortium India Limited-CTEP" and sent to DBT-CTEP Cell, C/o BCIL 5th Floor, Anuvrat Bhawan | 210, Deen Dayal Upadhyaya Marg New Delhi - 110002 India.
2. The organizers of Conference, Seminar, Symposia, Workshop should have in house expertise in the subject field of the event proposed otherwise the application will not be considered.
3. Wherever an Institute/University/Organisation
and a Registered Society/ Association are jointly organizing a seminar,
the responsibility of furnishing the Utilization Certificate and Statement
of Total Income & Expenditure will lie with both.
In case grants-in-aid is granted
and there are overall profits/ savings as per the statement of total
income from all the sources & expenditure of the Seminar etc., the
grants-in-aid sanctioned would be treated as loan and Organising Institute
would be required to refund the same to the extent of savings. For other
terms and condition of the grants-in-aid from DBT, refer condition
for DBT grant
5. To download UC and SE format refer UC/SE
FormatDuly verified Bank details of your organisation (Name as per bank records, bank name, branch name and address, account no, nature of account, IFSC code and MICR Code) may please be sent along with UC/SE.
Guideline for getting clearances from Ministry of Home Affairs
Ministry of External Affairs for holding international conferences/seminar/workshop etc.
Frequently Asked Questions relating to international conference
Order from Department of Expenditure, Ministry of Finance regarding holding of conference/seminar/exhibition etc.
Order for clearance from external affairs wrt travel to certain countries.
10.Final grant and reimbursement will be released at the earliest subject to availability of funds
11.You can upload a pdf file of maximum size of 2 MB.
12.Claims should be submitted within 3 months. Any claim received beyond this period will not be considered for payment
13.Registration fee that may be charged by the organizers should be mentioned, if no registration is charged, it should also be indicated
14.Acceptance/Confirmation letters from both national and international speakers should be attached
15.Designation and affiliations of speakers must be provided
Note: The UC & SE to be sent after an event may be addressed to:
Anita Sharma (MANAGER)
DBT-CTEP Management Cell
Biotech Consortium India Limited
5th Floor, Anuvrat Bhawan | 210, Deen Dayal Upadhyaya Marg
New Delhi - 110 002 | India
Tel.: 91-11-2321 9064-67 | Fax: 91-11-2321 9063